LibreOffice Release Out

The Document Foundation’s LibreOffice, the OpenOffice office suite fork, is on a winning streak. No sooner than Ubuntu lets the world know that LibreOffice is its office suite of choice, than the next day the first full, shipping version of the program, LibreOffice 3.3, is released.

LibreOffice 3.3 includes numerous new features when compared to its OpenOffice parent. To my mind, the most important of these for modern office workers is that it has much better import and export tools for Microsoft Office 2007 and above OpenXML formats. Love them or hate them–I hate them myself–more and more businesses are using these formats and being able to work with them is becoming a business-critical feature. In addition, LibreOffice can also now import Adobe PDF, Microsoft Works, and Lotus Word Pro documents and has better WordPerfect document import facilities.

Screenshots: New features from LibreOffice 3.3

According to The Document Foundation, “LibreOffice 3.3 also incorporates all the new features of OpenOffice.org 3.3, such as new custom properties handling; embedding of standard PDF fonts in PDF documents; new Liberation Narrow font; increased document protection in Writer and Calc; auto decimals digits for ‘General’ format in Calc; 1 million rows in a spreadsheet; new options for CSV import in Calc; insert drawing objects in Charts; hierarchical axis labels for Charts; improved slide layout handling in Impress; new easier to use print interface; more options for Changing case; and colored sheet Tabs in Calc.”

The Document Foundation also states that it will add new features faster than OpenOffice because its “community of developers has been able to build their own and independent process, and stand on their feet in a very short time (in relation to the size of the code and the ambitions of the project).” Indeed, this in part why the fork happened. Regardless of how one sees Oracle’s management of Sun’s former open-source projects, OpenOffice was long known for being very slow to update compared to more agile open-source projects.

As Michael Meeks, Novell Distinguished Engineer and Document Foundation community member told me, “The growth and output of this community, in just a short period of time, underscores the need for and importance of a truly open project dedicated to creating the best office suite available–period. Now that we have gotten started we only expect the project to pick up steam and there is still plenty of work to do for everyone from developers to artists to translators. With new contributors joining every day, LibreOffice will continue to deliver the innovative features and functionality that users want. ”

Looking ahead, Caolan McNamara, Red Hat’s Desktop Engineer in charge of OpenOffice.org and now LibreOffice, said in a statement, “We are excited: this is our very first stable release, and therefore we are eager to get user feedback, which will be integrated immediately in the code and released very soon. After February, we will be moving to a real time based, predictable, transparent and public release schedule, according to the desire of the Engineering Steering Committee and the requests of the users”. For further details, see the LibreOffice development roadmap.

LibreOffice 3.3 is now available for both direct and BitTorrent downloads. There are versions for Windows; 32 and 64-bits RPM package Linux distributions, such as Red Hat and Novell; 32 and 64-bit DEB package Linux distributions such as Debian and Ubuntu; and both PowerPC and Intel Macs.


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Google for Education

Using Google as an educational tool.

Students, teachers and staff can share ideas more quickly and get things done more effectively when they have access to the same powerful communication and sharing tools. Google Applications provides email, sharable online calendars, instant messaging tools and even a dedicated websites to faculty, students and staff for free. There's no hardware or software to install or maintain, since everything is delivered through a standard web browser -- anytime, from anyplace.

We have tested this with our students in AABC, as part of the classes conducted by the faculty is online, they are allowed to use the tools of their choice, skype, yahoo messenger or Google.  And with the google package, we were able to maximize learning and introduce our students

You can mix and match from the following services for your entire school :

Gmail - Offer email to your faculty, students and staff with 2 gigabytes of storage per account, search tools to help them find information fast, and instant messaging built right into the browser (chat can easily be disabled for the whole school if you don't want students to be able to IM with their accounts). One good thing nowadays is that Gmail has both video and talk capabilities.

Google Talk - Teachers and students can call or send instant messages to their contacts for free -- anytime, anywhere in the world. Imagine the possibilities for people collaborating on projects from different locations.

Google Calendar - Everyone can organize their schedules and share events, meetings and entire calendars with others. You can even publish the school calendar on your website to let families know about events like back-to-school nights, homecoming and vacation days.

Google Docs - Students and teachers can create documents, spreadsheets and presentations and then collaborate with each other in real-time right inside a web browser window.

Google Sites - Create a class site and edit it the same way you'd edit a document -- no technical expertise required. Your site can bring together all the information you want to share with your colleagues and students, including docs, calendars, photos, videos and attachments.

Blogger-Teaching the use of blogs to enhance their communication skills also is another way of allowing them to express themselves.


With schools who are looking into new productivity tools to enhance classroom learning and participation, using google as a part of your tools in enhancing classroom instruction can be both a transformative and learning experience.

What Does It take to switch to desktop Linux in Schools?

As a school Administrator, I always try to find ways to economize in a lot of things but not sacrificing quality, I came across my favourite Zdnet Blogger Christopher Dawson on “Just what does it take to switch to desktop Linux “ and I saw that indeed the article was worth reading and commenting. According to dawson the following are the parameters needed to be considered when considering on wWhat is required to switch teachers to Linux on his desktop?

Here’s Christopher Dawson's initial list.

• Know how to access Windows shares on the network

• Have a rudimentary understanding of the file system to ensure that he could copy, paste, and otherwise move around his files, including how to make backups

• Understand how to save documents in PDF, ODF, and Office formats

• Understand the differences in interface between OpenOffice and Office 2003 (the current system used in the superintendent’s office)

These are all free. In addition to these, Dawson also includes the following issues for users:

1. Where are their files kept ?

2. How does one access the budgeting software?

3. How does one access the student information system (web-based)?

4. How do one communicate (email and chat systems are currently web-based)?

Here are some additional important considerations. None of these seem to be deal breakers, but they certainly need to be part of a well-planned and successful conversion if schools at elementary and high school grades are to decide to head down that road:

• Printing: Does all of the printers users access have Linux drivers? Although there is a trend of keeping files digitized and lessening the usage of paper to help the environment, the superintendents,administrator's and registrar’s office, perhaps more than any other administrative unit, must produce printed documents.

• Backup: With Windows machines, one can redirect desktops and user folders to a regularly backed-up server; Vista does a particularly nice (if slow) job of dealing with offline file synchronization. There are plenty of ways to handle this in Linux, but as far as I know, there isn’t anything quite as slick as either group policies in Windows for the redirects or the similar functionality enabled in OS X server .

• Replacing group policy and domain/enterprise levels of control in general: as noted above, while AD may have its share of issues, it makes pushing updates, enforcing policies, etc., really easy. Anyone have a good “Linux administration for dummies” link that covers good ways to handle policy for workstations across a network?

• Remote access: There are plenty of remote access solutions that will work quite well with Linux, but any existing infrastructure needs to be tested for compatibility.

• Complex Excel files: Compatibility between OpenOffice 3 and Microsoft Office is generally quite good. However, since the super’s office also handles budget administration, there are most likely some fairly complicated spreadsheets floating around. A period of testing should certainly go on with OO.org, but a more important consideration may actually be the impact on productivity for budget admins who are extremely proficient in Excel.

• “Extracurricular crap”: (something like what the regular Joe's use to “enhance their productivity by making them relaxed) “Check out any extra curricular software they may have, iTunes, Skype, etc. Yes these are silly but if users are pissed off you took away music they’ll be more likely to resist and sabotage.” another power user comments that : “In my experience it’s not the mainstream applications that prevent a switch but rather the myriad of smaller programs which have no OSS replacements. Be sure to identify and factor these programs into any migration strategy.”

With these things in mind, I'd like to acknowledge the immense help accorded by Sir Chris to us non-techie school managers. Hope that his advice would also work well for you.

His full length article can be accessed at:

http://education.zdnet.com/?p=1976&tag=nl.e539 and

http://education.zdnet.com/?p=1977

Why I get more and more convinced that I should convince people to use Ubuntu

I have just read the column of my favourite Tech Blogger Christopher Dawson from Zdnet and seeing that there are similarities in some of his experiences I decided to do a rewrite of similar experiences

Everybody knows the typical patch Tuesday cycle of our favourite OS. Every week, more and more bits of malware seem to be making their way past commercial anti-virus, firewall anti-virus, and ISP anti-virus software. New patches and downloads abound, and as a result, both my Tech guy and me personally had to re-image several computers in the last 2 weeks due to massive infestations.

This is to say nothing of the home computers that I get advices and requests (I feel like getting one of those ThinkGeek T-shirts that tells people, “No, I won’t fix your computer.”)
It has occurred to me that yes, I’m well aware that if Linux or Mac had greater marketshare, then they would be far more vulnerable to malware attacks. That being said, right now, none of the computers that I and my personal academic and office staff use (two desktops, one laptop and one file server all run on Ubuntu) have had even a blip of malware. My students who have switched over to Linux? No problems. Teachers with Linux Boxes at home? No worries. Not a single issue. You don’t notice people reimaging their MacBooks because of a trojan.

There are plenty of reasons why people love to use Windows PCs. Games, proprietary Windows-only software, generally low acquisition costs; the usual arguments apply.
However, it appears that the Tech people have to regularly turn more of their attention to ensuring that my Windows PCs stay malware free and as I observe my *buntu computers hum along happily, I’m struggling to see a good reason to stick with the Windows platform.(except of course that a lot of industry applications in multimedia and visual graphics are run on Windows based platforms; although open source solutions are already mature and also in use, not a lot of professionals use them ).

Although We don’t play games,we are into developing people to do gaming development; and were hoping that eventually we could remodel and move our curriculum away from teaching specific applications and focusing on computing concepts, and I’m tired of intrusive, moderately effective anti-malware software.

Eventually, as we go towards full utilization of open source in pur classrooms; we hope that we can find rationalizations for other tech needs.
We're hoping to eventually rely on thin clients as my tech people eventually gets the feel of an LTSP , and I simply don’t need high end kit at this level, so I can perhaps fiddle out with either a *buntu flavour that goes well on an LTSP rig. That leaves me with some other non-Mac flavor of Linux. Solaris is looking mighty nice as a virtualization platform and LTSP/Kiwi/Edubuntu and the like just might be mature enough to meet my needs at that point.

As an educational administrator, there are indeed too many options open , though, to keep dealing with the hassles of Windows.as of the moment it would be wise not making any decisions just yet; I have plenty of time to give this serious consideration. Who knows, maybe the popular OS will be really awesome one of these days . But Il be relaxed knowing that because I finally have my AD tweaked just the way I like it I can always say that Using linux is the best thing next to a MAC.

Is OpenOffice good enough?

Yes.

OK, obviously there’s more to this story than my tongue-in-cheek answer. This came up after one of our supercool, power user secretaries (who is an Office 2003/2007 wiz) ran a training session for the other secretaries in the district. The other secretaries are largely using OpenOffice (NeoOffice, actually, since OO.org for OS X still isn’t where it needs to be). It’s also worth noting that these secretaries have quite a spectrum of abilities from quite proficient to looking for the “any key.”

The training session actually centered on our student information system, but touched on OpenOffice as a tool for manipulating data extracted from the SIS. Whether it was for a mail merge or simply easy sorting and reporting of various fields, Excel (and OpenOffice Calc) is a necessary tool in most secretaries’ bag of tricks.

My uber-secretary leading the training had only recently begun using OpenOffice and really prefers the slick, polished interface of Office 2007 (and the utter simplicity of mail merges and labels that OpenOffice just can’t match). She raised the question of whether OpenOffice could fully meet the needs of a secretary or if it lacked the automation tools that they need to maximize productivity.

The other secretaries largely consider OO “fine.” They don’t love it, they don’t hate it, but they appreciate that I was able to buy an extra computer for what I saved in licensing costs among the secretarial and nursing staff. Of course, they simply aren’t as proficient as the secretary I had doing the training.

So there it is: Is OpenOffice good enough?

I still stick with my original answer: yes, it is. For the vast majority of users (students, teachers, and administrators, especially), OpenOffice is more than good enough. The price is certainly right, too.

Even for the most savvy power users, OpenOffice will suffice. However, secretaries, as we all know, run our schools. Anything we can do to keep them happy and make them as productive as possible should probably be a high priority for us. For some of them, Microsoft Office (especially its latest iteration which actually is a very nice piece of software) just might be worth the licensing if it meets their needs better.